Club Membership Management

What it does

An applicant chooses a membership plan, fills in the form, uploads the documents and pays the application fee online. The club screens the documents, calls the applicant for interview, takes the part payment and the final payment in sequence, and activates the membership when the last payment clears. The applicant can see where the application stands at every stage.

Who uses it

Applicants apply and follow their status. A checker screens the applications and verifies the documents. The administrator approves or rejects and verifies the payments, finance updates the fees, receipts and refunds, and the senior administrator sets the criteria, the roles and the audit logs.

How it runs

The applicant selects a plan and submits the form and the fee, the documents are verified and the application escalated for interview, the applicant makes a part payment and attends the interview and verification, the selected applicant makes the final part payment, and the membership is activated on successful payment.

In government, and in a private business

For a club run by an authority or a public body, the waiting list, the interview record and the fee ledger are one file per applicant, and a membership cannot be activated without the payments being on record. The criteria are set once and applied to everyone.

A private club, a gymkhana or a members’ association takes applications the same way, usually on paper and by cheque. The same apply, screen, interview, pay and activate steps run online with the club secretary in the approving seat.

How it runs, step by step

1. ApplyUser selects a plan, submits the form and fee.
2. Admin reviewDocuments verified; escalated for interview.
3. InterviewPart payment; interview and verification.
4. Final paymentSelected applicant submits the final part payment.
5. ActivationMembership activates on successful payment.